Effect of Procurement Contract Management Practices on Performance of Public Institutions. A Case of Integrated Polytechnic Regional College (IPRC) Musanze, Rwanda

https://doi.org/10.51867/ajernet.5.1.47

Authors

Keywords:

Contract Cycle, Contract Execution, Contract Monitoring, Contract Relationship Management, Performance

Abstract

The general objective of this research was to examine the effectiveness of procurement contract management practices on performance of public institutions in Rwanda. The specific objectives of the study were to assess the effect of contract cycle on performance of Integrated Polytechnic Regional College (IPRC) Musanze, analyze the effect of contract execution on performance of Integrated Polytechnic Regional College (IPRC) Musanze, examine the effect of contract relationship management on performance of Integrated Polytechnic Regional College (IPRC) Musanze and assess the effect of contract monitoring on performance of Integrated Polytechnic Regional College (IPRC) Musanze. This study utilized descriptive and correlation analysis as its primary research methods. A descriptive study also was used to describe the participants’ demographic information. A correlational analysis also was performed. The researcher was able to identify the relationship among contract management and performance of public institutions through a correlation study. The study population for this study was 72 Staffs of IPRC Musanze including Principal, Deputy Principal in Charge of Academics and Training, Corporate services Division Manager, Legal officer, Internal auditor, Logistics officer, Store keeper, Procurement Officer, Administration & Finance department, Workshop Assistants (End users), Instructors (End users), Receiving committee, Contract management team and public tender committee. Given the limited number of individuals or units in the population under study, the researcher has chosen to use a census inquiry method rather than sampling. Documentary, interview and questionnaire sources used as tools of data collection for the study. Questionnaires were distributed to 72 employees of IPRC Musanze. Using SPSS, the researcher determined descriptive statistics such as frequency distributions, percentages, means, and correlations. The correlation results show that a strong contract cycle exhibits highly significant positive correlation with the Performance of public institution (r=0.668, p=0.000<0.05). Effective Contract execution is significantly correlated with Performance of public institution (r=0.627, p=0.000<0.05). Contract relationship significantly correlates with Performance of public institution (r=0.699, p=0.000<0.05). Contract monitoring demonstrates a significant positive relationship with the Performance of public institution (r=0.699, p=0.000<0.05). The findings show that contract execution shows the highest effect (β1 = 0.264, t=2.760), followed by contract monitoring (β2= 0.239, t=2.069), contract cycle (β3= 0.232, t=1.884), and relationship (β4=0.212, t=1.592). IPRC Musanze should strengthen performance through enhanced contract cycles, execution, relationships, and monitoring, while focusing on sustainability and technology integration.

Dimensions

Caritas, K., Julius, W., K. & Zénon, R. M. (2016). Effect of procurement practices on performance of public projects in Rwanda. a case study of Bugesera District office construction project. International Journal of economic, commerce and Management, United Kingdom, Vol. IV, Issue 5, May 2016.

Creswell, J. W., & Creswell, J. D. (2017). Research design: Qualitative, quantitative, and mixed methods approach. SAGE publications.

Denzin, N. K., & Lincoln, Y. S. (2018). The Sage handbook of qualitative research. Sage Publications.

Kakwezi P. & Nyeko S. (2019). procurement processes and performance: efficiency and effectiveness of the procurement function. International Journal of Social Sciences Management and Entrepreneurship (IJSSME) 3(1): 172 - 182, April 2019

Kimundu, G. N., & Moronge, M. (2019). Influence of contract management on procurement performance in manufacturing firms of Kenya; A case Bidco Oil Refineries Ltd. The Strategic Journal of Business & Change Management, 6 (1), 106 - 120.

https://doi.org/10.61426/sjbcm.v6i1.1039 DOI: https://doi.org/10.61426/sjbcm.v6i1.1039

Mutijima, S. (2022). Influence of procurement processes on performance of public entities in Rwanda: A case of Development Bank of Rwanda (BRD). Global Scientific Journal, 10 (12), 129-147.

Nyaga, M. M., & Mwangangi, P. (2019). Influence of contract management practices on performance of Kiambu County. The Strategic Journal of Business & Change Management, 6 (1), 661 - 675. https://doi.org/10.61426/sjbcm.v6i1.1090 DOI: https://doi.org/10.61426/sjbcm.v6i1.1090

Office of the Auditor General of State Finances (2022). Report of auditor general of state finances for the year ended 30 June 2022. Kigali, Rwanda

Oliveira, M. (2016). The Management of Construction Agreements in South Africa. Retrieved from https://www.irbnet.de/daten/iconda/CIB_DC24517.pdf North West University, Potchefstroom Campus, South Africa

Umunezero, J., Bigirimana, F., & Hategekimana, J., P. (2022). Effect of contract management on procurement performance at the ministry of environment in Rwanda. Brainae Journal of Business, Sciences and Technology, 20(2), 1-15.

Published

2024-03-31

How to Cite

Uwiringiyimana, T., & Dushimimana, J. de D. (2024). Effect of Procurement Contract Management Practices on Performance of Public Institutions. A Case of Integrated Polytechnic Regional College (IPRC) Musanze, Rwanda. African Journal of Empirical Research, 5(1), 476–487. https://doi.org/10.51867/ajernet.5.1.47

Most read articles by the same author(s)